Board of Directors Meeting Minutes

Physical Meeting Minutes for February 11-12, 2006

Location:

Four Points Sheraton, Los Angeles Airport

Meeting was called to order at 9:19 AM by S. B. Woo, Chair at Feb 11, 2006.

Present:

Executive Comm.: S. B. Woo (President), Fel Amistad (V. P.), Kathleen To (Secretary & Acting Treasurer), Julia Wan (Nomination Ch.), Larry Ho (Election Monitoring Comm. Chair), Gareth Chang (Fundraising Ch.)

Others: Jing-Li Yu, Katy Woo.

Motions:

1. Gareth Chang moves and Amy Mok seconds, to establish an ad hoc internal Audit Committee to double-check 80-20’s internal and external financial records. David Chai volunteered to chair the committee. The motion was unanimously approved.

2. Larry Ho moves and Kathleen To seconds to approve the annual budget. The motion was unanimously approved. 

3. Edward Lin moves and Gareth Chang seconds, that 80-20 will broaden out from its past activities involving only presidential elections to Congressional elections for the purpose of attaining more appointments of Asian Americans to the Federal courts.  The motion was unanimously approved.

4. Linden Nishinaga moves and Fel Amistad seconds that Rajen Anand be the parliamentarian for the duration of 2006.  The motion was unanimously approved.

5. Kathleen To moves and S. B. Woo seconds to amend 3.4.2 (b) and 3.3.2 of the bylaws:

(i) 3.4.2 Nomination Committee

b. change from “…..the number of director candidates being at least twice the number of vacancies;”  to  “…..the number of director candidates being at least two more than the number of vacancies;”

(ii) Revamp the duties of the vice president –

3.3.2 Vice President:

The Vice President shall

1. be responsible for setting goals to recruit regular and life members each year and replenishing e-mail addresses;

2. BE RESPONSIBLE FOR OVERSEEING THE CYBER INFRASTRUCTURE INCLUDING E-MAIL LIST.
3. work with the President and the Fundraising Committee on the annual fundraising event;
4. work with chapters to hold year end or July 4th banquet or event;
5. assist the President in organizing meetings of the Board, the Executive Committee and other meetings;
6. assist the President in representing the Organization externally;
7. act for the President when the latter is unable to perform his/her functions;
8. succeed  the Presidency when the Presidency becomes vacant, the term of service not being counted as a complete term of service.

The motion was unanimously approved.

6. Edward Lin moves and S. B. Woo seconds to amend 3.4.1:

   3.4.1 Executive Committee

   Add item f - “The Executive Committee may choose to substitute one of the physical meetings with a teleconference or equivalent.”

   The motion was unanimously approved.

   Notes:  Underlined words are what David Chai moved and Kathleen To seconded to amend to these amendments.

               Words in caps are what Gareth Chang moved and Larry Ho seconded to amend to these amendments.

   At this point, it was noted that in the Bylaws, “membership” approval of bylaws changes had always been interpreted as “membership that has voted rather than entire membership. : Note that that was also the case in any kind of membership-wide activities including the election of delegates, Board members and officers.

7.  Larry Ho moves and Amy Mok seconds that all board members send in up to 2 slides within 1 week from coming Monday (deadline: Feb 20) focused on outraging Asian Americans about the lack of equal opportunity in the workplace by Asian Americans . The motion was unanimously approved.

Action Items:

1. Each board member will come up with a better way to present the information regarding lack of equal opportunity in the workplace.
2. Combine Charts 1 & 2 in the Docket comparing opportunity in the workplace of Asian Americans to all Americans and to women.

3. Recruitment pledges by each Board member: a) Edward Lin: aim for 20 members; b) Larry Ho: either 1 life member or 20 regular members; c) Kathleen To:  10;  d) S.B. Woo: 20 + 1 life member; e) David Chai: 10 or more;  f) Rajen: no specific number. Views job as education of members and therefore does not keep track of who is his recruit; g) Amy Mok: 20 or 1 life member;  h) Ademan Angeles: 1 to 10; i) Fel Amistad: 20, maybe 1 or 2 life members; j) Peter:  25; k) Linden: 15.

4. Add auto-renewal up to 3 yrs of membership on online credit card payment methods, and a comment line to YourPay for people to say who they are recruited by (comment line already exists on PayPal).

Meeting is recessed at 5:30 pm till 8:30 AM February 12^th.

February 12th

Present:

Executive Comm.: S. B. Woo (President), Fel Amistad (V. P.), Kathleen To (Secretary & Acting Treasurer), Larry Ho (Election Monitoring Comm. Chair).

Other Voting Board Members: Ademan Angeles, Rajen Anand, David T. Chai, Edward Lin, Peter Luh, Amy Mok, Linden Nishinaga,

Others: Jing-Li Yu, Katy Woo.

Motions:

1. Larry Ho moves and Amy Mok seconds that 80-20 will fight for enforcement of EO 11246.  The motion is unanimously approved.
2. Amy Mok moves and Linden seconds that 80-20’s fight for enforcement of EO 11246 will be roughly in the sequence of a) raising public awareness of the issue through the media; b) going through political means; c) going through legal means.  The motion is unanimously approved.
3. Edward Lin moves and Amy Mok seconds that in terms of step a) of Motion 2) on February 12^th, 80-20 move in the sequence of, roughly, ethnic media and then mainstream media. The motion is unanimously approved.

Action Items:

1. Amy Mok mentions need to write articles before the ethnic ads are set out. She commits to write the first article on the judges and Legal Eagles event.
2. Within 10 days of the meeting, S.B. Woo and 80-20 staff will send the Board of Directors a press kit so that Directors may prepare for ethnic media press conferences on equal opportunity in the workplace.  The press release may include articles on 80-20, a press release template and other items.
3. S. B. Woo commits to attend Linden Nishinaga’s press conference in Los Angeles on equal opportunity.
4. S. B. Woo will send FAQ of “comebacks” and “list of statistics” to refute rationalizations of the glass ceiling above Asian Americans
5. Jing-Li Yu will send Rajen Anand the URLs for the two charts.

6. When S. B. is not clear on an issue that may require a press release, he will send to Ed Lin and Amy Mok and see if they want to draft a press release for S. B.’s review.

7. All present Board members commit to hold press conferences (Kathleen To will assist Amy Mok) on the issue of equal opportunity in the workplace in their localities or among their ethnic communities.

Ad Hoc Committee Assignments

The consensus was that each Board member will think about how best they can help on the issue of enforcement of EO 11246 and propose ad hoc committee assignments they can take.

Amy Mok will chair a committee for assisting members’ discrimination grievances. David Chai and Peter Luh will also serve on this committee.

Amy Mok moves and Kathleen To seconds to adjourn the meeting at 11:26 AM at 11:26 AM. The motion is unanimously approved.

Meeting is adjourned at 11:26 AM, February 12^th, 2006.

Respectfully submitted by
Kathleen To, Secretary

Approved by
S B Woo, President